POLICY EMAIL AND INTERNET SECURITY

POLICY EMAIL AND INTERNET SECURITY

To promote the safe and effective use of Company email and Internet resources.The Company will provide measures to promote the safe and effective use of email and the Internet, and expects employees to share the responsibility by following certain guidelines while utilizing these resources.

PROCEDURES

The IT Dept. implements various measures to combat spam, phishing, spyware, and adware, all of which disrupt the effective use of email and the Internet, and can damage email and computer systems. Employees are expected to follow certain guidelines that will help prevent and combat these intrusion
Spam is electronic junk mail or email advertising Spam is electronic junk mail or email advertising. This unwanted email wastes employee time, lessens productivity, and consumes network bandwidth. The IT Dept. deploys anti-spam services on the Company’s main firewall and on the outlook gateway. All traffic coming into the main Company network is scanned for spam, as are all incoming email messages. Not all spam will be detected; “spammers” are constantly devising new ways to send their unwanted messages without detection by anti-spam devices. Employees also have the responsibility to help prevent spam and to manage any spam that reaches their outlook mailbox. Employees must:Never disclose their Company email address to unknown parties for non-business purposes, in response to solicitations, or for other commercial purposes.
Never input their Company email address into any public web page, including online shopping

Electronic greeting cards.

Never respond to any spam messages received. Never click on any links within a spam message, including links with statements similar to “Click here to unsubscribe.”
Utilize the Junk Mail Handling feature in their outlook account.
Phishing is fraudulent email Phishing is fraudulent email that appears to be from a legitimate Internet address, often a financial institution, usually with a request to verify the recipient’s personal information or bank account details. Company anti-spam measures are deployed to combat phishing. Employees should simply delete these emails if received, and empty the Trash folder.

 Never click on the links within one of these fraudulent emails

Spyware is a general term for software Spyware is a general term for software that is installed on your computer, generally without your knowledge or consent, which may push out advertising, track your online behavior, or modify your computer’s settings. Spyware is a major cause of computer problems, generating unnecessary troubleshooting calls. Spyware can also gather information about email addresses and even passwords and credit card numbers .Adware is a form of spyware that collects information about the user’s browsing patterns in order to display advertisements in the web browser. 

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rafiqul